NORTH OLDHAM HIGH SCHOOL
SCHOOL-BASED DECISION MAKING COUNCIL POLICY
OPERATING COUNCIL MEETINGS
1002
TOPIC | STATEMENT |
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a. Types |
Council members shall attend three (3) types of meetings:
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b. Schedule | The North Oldham High School School-Based Council shall establish a schedule of meetings for the coming year at a regularly scheduled meeting in August. |
c. Special Meetings | Special meetings may be called by the principal at his/her discretion or upon the request of a majority of Council members. Time, place and purpose shall be announced at the time the meeting is called and at least 24 hours prior to the meeting. The purpose of the special-called meeting shall not be altered. |
d. Length of meetings | The length of all meetings shall be limited to two (2) hours except when the Council determines additional time is needed. The Council shall have the authority to decide to extend the meeting and to set a new ending time. |
e. Agenda | Each regular and special Council meeting shall operate by an agenda. The agenda shall be formed by the chairperson with items provided by Council members. Teachers and parents who are not on the Council may recommend items for the agenda by contacting a Council member at least five working days prior to a Council meeting. A person recommending an item must be present at the meeting for it to be discussed. The agenda shall be approved by the Council at the beginning of the meeting. Other items may be added to the agenda with approval from the Council. The agenda for council meetings shall be written and disseminated to Council members and shall be posted publicly at least three days (72 hours) prior to the meeting. Teachers and executive officers of the PTSA shall be informed of special meetings by the most convenient method. |
f. Chairperson | The principal shall serve as chairperson. |
g. Decision | The method of making decisions and adopting policies shall be by consensus. An effort shall be made to thoroughly discuss all possible alternatives, provide each member ample opportunity to be heard, and make a final decision that can be supported by the group. If a Council member feels a conflict of interest in a proposed action of the Council, that member may remove himself or herself from the discussion and the decision-making process. In the event consensus cannot be reached, a vote will be taken. Actions will be passed by majority vote of those in attendance. For the policy to be approved, the majority must consist of at least one parent and one teacher from the Council and the chairman of the Council. |
h. Quorum | For regular Council meetings, four (4) members, including at least one parent and one teacher from the Council shall constitute a quorum for the transaction of business. |
i. Minutes | Minutes of all regular and special Council meetings shall be recorded in writing and kept on file in the principal’s office. A copy of all minutes shall be provided for the district superintendent. Minutes of the previous meeting shall be reviewed, approved and signed by the Chairperson and recording secretary at the beginning of each meeting. |
j. Open Meetings | The meetings of the Council at which any public business is discussed or at which any action is taken by the Council are declared to be public meetings, open to the public at all times, except for items specifically permitted by law to be discussed in closed session, including but not limited to discussion of proposed or pending litigation against or on behalf of the Council, to allow the principal to confer with the Council on recommendations for employment, or to allow the Council to deliberate on the selection of a principal. All decisions made by the Council shall be made in open session. The Council shall abide by the state’s open meetings law (KRS 61.810) |
k. Recording Secretary |
The recording secretary will be appointed at the August meeting of the Council. This person shall be responsible for:
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l. Summary | A summary of the actions taken by the Council Reports shall be reported to the superintendent and shall be posted to the school website in a timely manner. |
m. Input from Non-Council Members |
Those in attendance at the Council meetings shall be provided an opportunity to discuss issues under consideration by the following procedures: 1. A sign-in sheet will be provided by topic for interested parties to indicate their interest in speaking on an issue. 2. As each topic is discussed, the chairperson will call on speakers in the order they signed the sign-in sheet. Each speaker will have a time limit pre-determined by the Council. Input will be allowed before the Council makes a decision. All speakers will speak from an area designated by the chairperson. Any group appearing before the Council shall select a spokesperson that shall address the Council.
3. All who address the Council and observe the Council meetings shall not be permitted to disrupt the meeting by: a. Speaking out of turn. b. Being disrespectful to the Council and others. c. Making derogatory statements about anyone. d. No discussion of individual school employees or their performance. 4. Input/Reactions must be germane to the topic and must be within the authority of the Council. 5. After persons have spoken from the sign- in sheet, the chairperson will permit others to speak on the item under discussion provided their remarks are germane to the topic and time permits. 6. The chairperson shall explain the procedures and rules for addressing the Council at an appropriate time during the meeting. 7. The Council reserves the right to limit or terminate discussion on any subject introduced by an individual or group. 8. If requested, responses to questions from speakers will be addressed by the appropriate school personnel within seven (7) days. |
Adopted- September 20, 2005
Revised- June 12, 2007
Revised- August 17, 2010
Revised- August 16, 2011